8.2 Data collection and organisation at the cholera facility level

8.2.1 Data collection

Epidemiologic data

The epidemiologic data are collected from cholera case registers and sometimes from individual patient files.

Required

Recommended

Optional

Number of admissions and deaths(a):
• per 24 hours
• for each epidemiologic week(b)
• since the beginning of the current outbreak

• Age group(c)
• Dehydration level on admission(d)
• Geographic origin of patient(e)

• Length of stay
• Sex
• Cholera vaccination status
• Pregnancy
• Transfers in(f)

(a) Any person who arrives alive but dies in a cholera treatment facility should be counted both as a case and a death. Other outcomes (cured, transferred out, leaving against medical advice) should also be recorded.
Persons who die before arriving at the treatment facility can be recorded by this facility as “brought in dead” but should be counted as a community case and death.

(b) Epidemiologic week: typically Monday through Sunday or Sunday through Saturday.

(c) Age groups < 5 years and ≥ 5 years are usually sufficient.

(d) Dehydration level: none/some/severe.

(e) According to the smallest administrative level possible, i.e. to the 4th level (e.g., neighbourhood, city, district, and region).

(f) Double counting may occur if a transferred patient is reported as a case by both the initial and receiving facility. All actors should agree on which facility will count the case, based on the decision of the national surveillance system.

Note: authorities are in charge of collecting, organizing and analysing data of presumptive cholera cases and deaths that occur outside of cholera treatment facilities. These data are reported by private clinics, community health workers, morgues, etc.

Consumption data

Consumption and stock of essential items (i.e. ORS sachets and litres of RL) are taken from pharmacy stock cards.

8.2.2 Graphing cholera case and death data

As the data is collected and tabulated usually in an electronic database, daily or weekly totals of cases and deaths, expressed as case fatality rate, can be graphed as an epidemic curve.
When data from all reporting treatment facilities from a city, district, or country are combined, the global evolution of the epidemic can be visualized (Figure 2).
Presenting daily totals of cases and deaths may be useful at the beginning of the outbreak to aid in decision making, however, by convention, weekly tallies are used throughout the epidemic.

Figure 2 - Weekly number of cholera cases and CFR, Ndjamena, Chad, 2011.

When patient origin is being recorded on the cholera registers, the weekly tally of cases and deaths can be compiled for each location.