Appendix 30. Job description, campaign medical supervisor

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    Works closely with the campaign’s logistics supervisor.

    Before the campaign

    • Participates in developing the activity timetable.
    • Trains and supervises the vaccination teams:
      • participates in vaccination team recruitment;
      • participates in writing job descriptions for team members;
      • participates in writing training documents;
      • participates in team member training (theoretical and practical).
    • Participates in campaign organisation, planning and monitoring meetings.
    • Estimates the medical supply needs for vaccination sites.
    • Participates in the selection and organisation of vaccination sites.
    • Oversees the organization of public information and monitors the public information messages.
    • Organises and supervises the management of vaccines and medical supplies.
    • Organise et supervise la gestion des vaccins et du matériel médical.

    During the campaign

    1.  Coordination and management

    • Participates in campaign coordination meetings: presents results, discusses the difficulties encountered, and shares information on how the vaccination is going.
    • Participates in daily data analysis.
    • Ensures rigorous management of stock movements (vaccines, traceability, medical supplies, modules and kits).

     

    2.  Vaccination sessions

    • Makes sure that each person is at his station, understands his role and performs his duties according to established procedures.
    • Oversees the proper organisation of the site: outside (shelter, water available, etc.) and inside (flow, circuit, etc.).
    • Verifies that the crowd control team is complete and effective.
    • Makes sure that those vaccinated are in the target population.
    • Makes sure that vaccination cards are filled in correctly.
    • Checks the temperature in the cold boxes and vaccine carriers regularly.
    • Makes sure that hands are washed, gloves changed, etc. on a regular basis.
    • Monitors the vaccine reconstitution and syringe preparation procedures.
    • Verifies that injection safety rules are obeyed:
      • vaccinators wear latex gloves;
      • safety boxes are used correctly;
      • waste containers are stored in an isolated, protected location;
      • work-type gloves are used for handling waste;
      • waste is safely disposed of and destroyed;
      • polyvidone iodine 10% is available at every site;
      • in case of AEB: first aid given, AEB reported and person sent to the medical officer.
    • Makes sure that recording is done correctly (no omissions/double entries).
    • Supports the team (replacement during breaks, support in case of high volume, and support in case of difficulties).
    • Identifies difficulties and institutes corrective measures.

     

    3.  At the end of the day

    • Makes sure that the site is cleaned up and supplies put away.
    • Collects and checks all the tally sheets (information complete and correct).
    • Verifies that empty vaccine and diluent vials are gathered and counted, and that their lot number is entered on the tally sheet.
    • Compiles and analyses the results.
    • Completes the daily vaccination summary.
    • Estimates and analyses the immunisation coverage.
    • Calculates the vaccine utilisation rate.
    • Fills in the vaccination summary table by location.
    • Shares the results with the teams.

     

    4.  Other duties

    • Participates in campaign coordination meetings: presents results, discusses the difficulties encountered, and shares information on how the vaccination is going.
    • Participates in drawing up and analysing the daily summary table.

    After the campaign

    • Organises and supervises the inventory and storage of medical supplies.
    • Participates in the final campaign evaluation and writing the final report.
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