Download 'Job description, campaign medical supervisor' (Word document)
Works closely with all the vaccination team (coordinator, medical and logistics officers).
Before the campaign
- Participates in developing the activity timetable
- Trains and supervises the vaccination teams:
- Participates in vaccination team recruitment
- Participates in writing job descriptions for team members
- Participates in writing training documents
- Participates in team member training (theoretical and practical)
- Participates in campaign organisation, planning and monitoring meetings
- Estimates the medical supply needs for vaccination sites
- Participates in the selection and organisation of vaccination sites
- Oversees the organization of public information and monitors the public information messages
- Organises and supervises the management of vaccines and medical supplies
During the campaign
1. Coordination and management
Participates in campaign coordination meetings: presents results, discusses the difficulties encountered, and shares information on how the vaccination is going.
Participates in daily data analysis.
Ensures rigorous management of stock movements (vaccines, traceability, medical supplies, modules and kits).
2. Vaccination sessions
Makes sure that each person is at their station, understands their role and performs their duties according to established procedures.
Oversees the proper organisation of the site: outside (shelter, water available, etc.) and inside (flow, circuit, etc.).
Verifies that the crowd control team is complete and effective.
Makes sure that those vaccinated are in the target population.
Makes sure that vaccination cards are filled in correctly.
Checks the temperature in the cold boxes and vaccine carriers regularly.
Makes sure that hands are washed etc. on a regular basis.
Monitors the vaccine reconstitution and syringe preparation procedures.
Verifies that injection safety rules are obeyed:
Safety boxes are used correctly
Waste containers are stored in an isolated, protected location
Work-type gloves are used for handling waste
Waste is safely disposed of and destroyed
Polyvidone iodine 10% is available at every site
In case of AEB: first aid given, AEB reported and person sent to the medical officer
Makes sure that recording is done correctly (no omissions/double entries).
Supports the team (replacement during breaks, support in case of high volume, and support in case of difficulties).
Identifies difficulties and institutes corrective measures.
3. At the end of the day
Makes sure that the site is cleaned up and supplies put away.
Collects and checks all the tally sheets (information complete and correct).
Verifies that empty vaccine and diluent vials are gathered and counted, and that their lot number is entered on the tally sheet.
Compiles and analyses the results.
Completes the daily vaccination summary.
Estimates and analyses the immunisation coverage.
Calculates the vaccine utilisation rate.
Fills in the vaccination summary table by location.
Shares the results with the teams and discusses any necessary changes.
4. Other duties
Participates in campaign coordination meetings: presents results, discusses the difficulties encountered, and shares information on how the vaccination is going and, if necessary, any changes that need to be implemented.
Participates in drawing up and analysing the daily summary table.
After the campaign
- Organises and supervises the inventory and storage of medical supplies.
- Participates in the final campaign evaluation and writing the final report.