Appendix 30. Job description, campaign medical supervisor

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    Works closely with the campaign’s logistics supervisor.

    Before the campaign

    – Participates in developing the activity timetable.
    – Trains and supervises the vaccination teams:
    • participates in vaccination team recruitment;
    • participates in writing job descriptions for team members;
    • participates in writing training documents;
    • participates in team member training (theoretical and practical).
    – Participates in campaign organisation, planning and monitoring meetings.
    − Estimates the medical supply needs for vaccination sites.
    − Participates in the selection and organisation of vaccination sites.
    − Oversees the organization of public information and monitors the public information messages.
    − Organises and supervises the management of vaccines and medical supplies.
    – Organise et supervise la gestion des vaccins et du matériel médical.

    During the campaign

    1. Coordination and management
    – Participates in campaign coordination meetings: presents results, discusses the difficulties encountered, and shares information on how the vaccination is going.
    − Participates in daily data analysis.
    − Ensures rigorous management of stock movements (vaccines, traceability, medical supplies, modules and kits).

     

    2. Vaccination sessions
    – Makes sure that each person is at his station, understands his role and performs his duties according to established procedures.
    − Oversees the proper organisation of the site: outside (shelter, water available, etc.) and inside (flow, circuit, etc.).
    − Verifies that the crowd control team is complete and effective.
    − Makes sure that those vaccinated are in the target population.
    − Makes sure that vaccination cards are filled in correctly.
    − Checks the temperature in the cold boxes and vaccine carriers regularly.
    − Makes sure that hands are washed, gloves changed, etc. on a regular basis.
    − Monitors the vaccine reconstitution and syringe preparation procedures.
    − Verifies that injection safety rules are obeyed:
    • vaccinators wear latex gloves;
    • safety boxes are used correctly;
    • waste containers are stored in an isolated, protected location;
    • work-type gloves are used for handling waste;
    • waste is safely disposed of and destroyed;
    • polyvidone iodine 10% is available at every site;
    • in case of AEB: first aid given, AEB reported and person sent to the medical officer.
    – Makes sure that recording is done correctly (no omissions/double entries).
    − Supports the team (replacement during breaks, support in case of high volume, and support in case of difficulties).
    − Identifies difficulties and institutes corrective measures.

     

    3. At the end of the day
    – Makes sure that the site is cleaned up and supplies put away.
    − Collects and checks all the tally sheets (information complete and correct).
    − Verifies that empty vaccine and diluent vials are gathered and counted, and that their lot number is entered on the tally sheet.
    − Compiles and analyses the results.
    − Completes the daily vaccination summary.
    − Estimates and analyses the immunisation coverage.
    − Calculates the vaccine utilisation rate.
    − Fills in the vaccination summary table by location.
    − Shares the results with the teams.

     

    4. Other duties
    – Participates in campaign coordination meetings: presents results, discusses the difficulties encountered, and shares information on how the vaccination is going.
    − Participates in drawing up and analysing the daily summary table.

    After the campaign

    – Organises and supervises the inventory and storage of medical supplies.
    − Participates in the final campaign evaluation and writing the final report.