Appendix 30. Job description, campaign medical supervisor

See Toolbox

Works closely with the campaign’s logistics supervisor.

Before the campaign

– Participates in developing the activity timetable.
– Trains and supervises the vaccination teams:
• participates in vaccination team recruitment;
• participates in writing job descriptions for team members;
• participates in writing training documents;
• participates in team member training (theoretical and practical).
– Participates in campaign organisation, planning and monitoring meetings.
− Estimates the medical supply needs for vaccination sites.
− Participates in the selection and organisation of vaccination sites.
− Oversees the organization of public information and monitors the public information messages.
− Organises and supervises the management of vaccines and medical supplies.
– Organise et supervise la gestion des vaccins et du matériel médical.

During the campaign

1. Coordination and management
– Participates in campaign coordination meetings: presents results, discusses the difficulties encountered, and shares information on how the vaccination is going.
− Participates in daily data analysis.
− Ensures rigorous management of stock movements (vaccines, traceability, medical supplies, modules and kits).

2. Vaccination sessions
– Makes sure that each person is at his station, understands his role and performs his duties according to established procedures.
− Oversees the proper organisation of the site: outside (shelter, water available, etc.) and inside (flow, circuit, etc.).
− Verifies that the crowd control team is complete and effective.
− Makes sure that those vaccinated are in the target population.
− Makes sure that vaccination cards are filled in correctly.
− Checks the temperature in the cold boxes and vaccine carriers regularly.
− Makes sure that hands are washed, gloves changed, etc. on a regular basis.
− Monitors the vaccine reconstitution and syringe preparation procedures.
− Verifies that injection safety rules are obeyed:
• vaccinators wear latex gloves;
• safety boxes are used correctly;
• waste containers are stored in an isolated, protected location;
• work-type gloves are used for handling waste;
• waste is safely disposed of and destroyed;
• polyvidone iodine 10% is available at every site;
• in case of AEB: first aid given, AEB reported and person sent to the medical officer.
– Makes sure that recording is done correctly (no omissions/double entries).
− Supports the team (replacement during breaks, support in case of high volume, and support in case of difficulties).
− Identifies difficulties and institutes corrective measures.

3. At the end of the day
– Makes sure that the site is cleaned up and supplies put away.
− Collects and checks all the tally sheets (information complete and correct).
− Verifies that empty vaccine and diluent vials are gathered and counted, and that their lot number is entered on the tally sheet.
− Compiles and analyses the results.
− Completes the daily vaccination summary.
− Estimates and analyses the immunisation coverage.
− Calculates the vaccine utilisation rate.
− Fills in the vaccination summary table by location.
− Shares the results with the teams.

4. Other duties
– Participates in campaign coordination meetings: presents results, discusses the difficulties encountered, and shares information on how the vaccination is going.
− Participates in drawing up and analysing the daily summary table.

After the campaign

– Organises and supervises the inventory and storage of medical supplies.
− Participates in the final campaign evaluation and writing the final report.