Appendix 36. Vaccination site organisation

AreaLocationEquipmentStaffDuties
WaitingSpacious, shaded area

– For shade: tarps, shade cloth
– Drinking water and cups
– Megaphone + batteries

– Volunteers

– Informing the population (age group targeted by the vaccination).
– Organizing the queues.
– Maintaining order.

SortingWhen joining the queue

– Ropes/barrier tape
– Stakes

– Verifying children’s ages according to the target population.
– Organizing the queues and explaining the path to follow.

Registration

At the entrance to the site; spacious, sheltered area

– Tables and chairs
– Vaccination cards
– Pens and date stamps

– People who can read and write (teachers, administrative staff)

– Filling out the vaccination cards.
– Explaining the card’s importance.
– Answering any questions

Vitamin AAfter registration– 200,000 IU retinol capsules– Volunteer

– Administering the age-appropriate dose.

VaccinationAfter vitamin A distribution

– Tables and chairs
– Water, soap, hand towel (handwashing)
– Sharps container, trash bags
– Injection supplies, cotton wool, scissors, kidney dish, water
– Vaccine carrier
– Cold box (vaccines and diluents)

– Nurses
– Student nurses
– Midwives
– Health workers trained in vaccination

– Cleaning the skin with water.
– Vaccinating.

Preparation

Calm area away from the circuit and near the vaccinator

– Checking the vaccines and diluents (expiry date, name of vaccine, appearance).
– Reconstituting the vaccines.
– Keeping the reconstituted vaccines in the cold chain (vaccine carrier foam pad).
– Preparing the ADSs and giving them directly to the vaccinator.

Storage

Close to the preparers Secure, shaded area

– For shade: tarps, shade cloth (if outdoor site)
– Injection supplies (syringes, gloves, etc.)
– Cold chain (storage, transport)
– Safety boxes, trash bags
– Water

Logistics officer

– Managing the stock (vaccines, injection supplies, etc.) and supply.
– Watching over the cold chain.

Waste storageSecure area– Work gloves– Gathering safety boxes/bins.
Recording

At the point of exit, near the vaccinators

– Tables and chairs
– Clipboard, tally sheets and pens

– People who can read and write (teachers, administrative staff)

– Filling in the tally sheet.
– Directing vaccinated people toward the exit.